Restrictions can be configured on either a User, User Group, Organizational Unit, or Printer.
This is a list and description of restrictions that can be set. Below are instructions on how to set restrictions and default actions and user notifications.
> Restrict printing by Job Title
Add specific text strings that show up in the title of a document. Enable a Whitelist or Blacklist to allow or Deny the document to be printed.
> Restrict Reprinting of a document
This restriction prevents a print job of the same title from being reprinted within a certain amount of time.
> Restrict printing based on Page Size
Select pages sizes that will be Denied to print or Allowed only to print.
> Restrict by Page Count
Set the maximum allowed pages in a single print job.
> Restrict by print Job Size
Set the maximum spool file size for a print job.
> Restrict by print Job Cost
Set the maximum allowed print job cost for a print job based off the Printer cost profiles setting.
> Restrict printing by Duplex
Deny or allow printing based on the print job being Duplex or Simplex.
> Restrict what Day and Times of Day printing is allowed
Set allowed days and times of days printing can occur.
> Restrict by Copy Count
Set the maximum allowed copy count for a single print job
> Restrict by Color
Deny printing if the print job is color.
> Restrict by Black and White
Deny printing if the print job is Black and White.
How to set a Restriction on a User, User Group, Organizational Unit or Printer.
Right click on the object and select Edit or simply double click on it. This opens the properties of the object, now click on the "Rules and Restrictions" option in the left hand menu and this will open the Dialog.
1. Simply check which restriction you would like to set and change the properties where prompted.
Default Print Job Action and User Message Settings.
Once a Restriction has been set you can now select Default Print Job Actions and User Message Settings.
By Default this uses a Global setting or you can Override this for individual restrictions that are set.
Here you can set what you would like the print job to do after the restriction is hit.
Action Taken Drop Down Menu
> Delete - Deletes the print job from the Windows print queue.
> Pause - Leaves the print job in a paused state.
> Allow - Allows the print job to print normally.
> Held - Print Job will be held in a paused state for web release from the Web Portal.
> Confirm - A pop-up message will be sent to the users workstation allowing them to confirm the print job before it is sent to the printer. The print job is held in a paused state until confirmed.
Send End User Pop-up message and/or Email.
Note: Pop-Up messages work in conjunction with the Print Client workstation application, which needs to be installed on the workstation. Click Here to install the Print Client.
Note: Configure your Email SMTP settings before being able to send emails from Print Manager Plus. Click Here to to read the article.
Turn this on and a pop-up message will be sent to the users workstation and/or email sent to them. Messages can be set globally or edited for individual restrictions. Your text can be sent and you can insert Job Metrics into it which include:
> Job Size - Print Job Spool file size.
> Title - Print Job Title.
> Color - Has color.
> Pages - Page count without copies.
> MonoPages - Black and White page count without copies.
> ColorPages - Color page count without copies.
> Copies - Copy count.
> TotalPages - Total pages including copies.
> Cost - Job Cost.
> Duplex - Duplex.